Last updated: October 7, 2022

Privacy Policy 

This Privacy Policy outlines the practices of New Cities Foundation. (”Organization,” “we,” “us” or “our”) with respect to the collection, use and disclosure of Personal Information collected through the website found at (the “Website”) and the services or resources offered by us through the Website (all of which are collectively referred to as the “Services”). 

The Organization may revise, update or modify this Privacy Policy from time to time. These changes will be effective once they have been posted to the Website and will apply to all access and continued use of the Website. 

The purpose of this Privacy Policy is to inform you on how the Organization collects, processes, discloses, uses or manages your Personal Information, as well as the Personal Information of other former and current users. This Privacy Policy also contains information relating to your privacy rights. 

Table of Contents:

  1. Age Restriction
  2. Personal Information: Definition
  3. Our Privacy Officer 
  4. Application Of This Privacy Policy
  5. Personal Information that we Collect
  6. Donations
  7. Cookies
  8. The Purpose of Collecting Your Personal Information 
  9. When We Disclose your Personal Information
  10. How Your Personal Information Will be Protected
  11. How Long We Keep Your Personal Information 
  12. Confidentiality Incidents
  13. Your Personal Information Rights 
  1. Age Restriction

Our Services are targeted to individuals older than 14 years old, and we do not willingly collect Personal Information from minors under 14 years old. If you are under 14 years old, do not use our Services and exit this Website. 

  1. Personal Information: Definition. 

“Personal Information” means information that allows an individual to be identified either directly or indirectly. Note that Personal Information does not normally include any business contact information such as your name, title or position, business address, work telephone number, facsimile number, or professional email address. 

If you provide Personal Information to the Organization, it is your responsibility to ensure that this information is accurate, complete and up-to-date. 

  1. Our Privacy Officer

The person responsible for the Organization’s compliance with applicable law and this Privacy Policy is our Privacy Officer who can be reached by email at contact@newcities or by mail at the address below: 

Attention: Privacy Officer  

CONTACT contact@newcities

  1. Application of This Privacy Policy

This Privacy Policy applies to any Personal Information that you submit to the Organization through the Services, including, but not limiting to, the use of the “newsletter” page, any messages sent via e-mail or by any other means.  It also applies to Personal Information that we collect automatically, as outlined below.

This Privacy Policy does not apply to Personal Information collected by any third-party websites, applications, or services after you you click on a link that results in you to exiting the Website. Be advised that we are not responsible, or liable for the privacy policies, procedures and practices of such external sources, websites, or services. 

  1. Personal Information That We Collect

The Organization collects a variety of Personal Information from you based on your use of the Website. 

This includes information that you provide us, such as: 

  1. Last Name;
  2. First Name;
  3. Email address; 
  4. Profession
  5. Organization
  6. Sector
  7. Country

The Organization may also collect some information automatically the moment you start using the Website, some of which may be Personal Information. 

This information includes:

  1. The characteristics of your operating system, browser or devices (computer, tablet, smartphone) that you are using to access the Services;
  2. Your location, provided through your IP address; 
  3. Your navigation path and interactions with the content on the Website, including but not limited to the keywords you have searched, how frequently you visit the Website, if you clicked on any ads and if you referred from one of our affiliated websites. 

When you visit the Website, your computer’s IP address is recorded, but it is not linked to any personal data. If you subscribe to the newsletter, your email address will be kept in the database managed by Mailchimp, in full compliance with Canada’s anti-spam legislation.

Please note that if you provide us with someone else’s Personal Information, you must ensure that you have obtained the consent of this individual, and you warrant to the Organization that you have all necessary authority to do so and have obtained all necessary consent from said individual in order to enable us to collect, use and disclose this Personal Information for the purposes set forth in this Privacy Policy. 

  1. Donations

The Organization accepts credit card payments on the Website. In the event you make a donation through the Website, we may use third party services to process payments (e.g., payment processors).

We will not store or collect your payment card details. This information is provided directly to our third party payment processors whose use of your personal information is governed by their privacy policy. These payment processors adhere to the standards set forth by Payment Card Industry Data Security Standard (the “PCI-DSS”), managed by the PCI Security Standards Council, which is a joint effort of brands such as Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure processing of payment information.  

  1. Cookies

 We may also collect Personal Information through cookies (“Cookies”). Cookies are small blocks of data which are installed on a browser or a device during a session, and which remembers preferences or information about you. 

  1. The Purpose of Collecting Your Personal Information 

The Organization uses the Personal Information collected through the Services in order to provide the Services and to provide any related customer service, such as to offer support or respond to inquiries. 

We also use the information that we collect in the following ways:

  1. To provide our Services to you including to process your questions, concerns and requests;
  2. To communicate with you about our Services;
  3. With your consent, to notify you of new products, services or newsletters;
  4. To collect statistical data; 
  5. To meet auditing, legal and regulatory processes and requirements.

The Organization limits the collection, use and disclosure of your Personal Information, both in the amount and the type of Personal Information, to that which is required to fulfil the purposes identified in this Policy or as may be required or permitted by law. 

  1. When we Disclose Your Personal Information

We may disclose certain information that we collect from you to third parties the following circumstances: 

  1. to comply with legal obligations;
  2. to respond to requests from public and government authorities;
  3. to enforce or apply our policies and agreements; 
  4. to protect our rights, operations or property; 
  5. to a purchaser or potential purchaser of the Organization or our assets, in order to evaluate or consummate the transaction; or
  6. otherwise with your consent or as required or permitted by applicable law.  

When we transfer your Personal Information to third party service providers, we take reasonable measures to ensure that the principles set forth in this Policy are complied with and these third parties provide sufficient guarantees to implement appropriate technical and organizational measures to protect the Personal Information and to use it only for the purposes set out in this Privacy Policy. 

  1. Where Your Personal Information Will be Stored

Your Personal Information may be maintained and processed on our servers, [those of our affiliates] [NTD: delete references to affiliates if the Organization does not have affiliates]  or other third-party service providers [(including affiliates)], some of which may be located outside of Canada As a result, Personal Information collected through the Services may be transferred and stored outside Canada and become subject to the laws of such foreign jurisdictions. 

  1. How Your Personal Information Will be Protected

We have adopted reasonable security procedures to help protect against loss or theft, unauthorized access, disclosure, copying, use, or modification to the Personal Information you provide to us. 

Keep in mind the Internet is not, and will likely never be, entirely safe. No method of transmitting information over the Internet or of storing information is completely secure. It is your responsibility to ensure that you are connected onto a secure and safe network. 

  1. How Long We Keep Your Personal Information 

The Organization retains your Personal Information only for as long as is necessary to fulfill the purposes identified in this Policy, or as permitted or required by applicable laws. 

Where the purposes for which Personal Information was collected or used are now achieved, the Organization uses appropriate means to destroy the information, or anonymize it to be able to use it for serious and legitimate purposes, subject to any preservation period provided for by law. 

  1. Confidentiality Incidents 

The Organization takes the protection of your Personal Information seriously. If the Organization has cause to believe that a confidentiality incident involving Personal Information in our possession has occurred, we will comply with applicable legal requirements in this respect, including by notifying you of the incident and taking reasonable measures to reduce the risk of injury.

  1. Your Personal Information Rights 

We collect, use and disclose your Personal Information from you or from third parties with your consent, or as may be permitted or required by law. Your consent may be express or implied, depending on the circumstances and the sensitivity of the Personal Information in question. In some circumstances, you may refuse to consent to our collection, use and disclosure of your Personal Information, or you may withdraw your consent to further collection, use and disclosure of information about you, subject to contractual and legal restrictions and reasonable notice. Also, withdrawing your consent to certain uses of your Personal Information may mean that we may no longer be able to provide you with certain Services.

To the extent provided by applicable law, you have certain rights when it comes to your Personal Information. 

Subject to applicable laws, these rights may include requesting to know what Personal Information the Organization has about you, and the manner in which it was collected and is being used, and modifying, updating or correcting your Personal Information.

If you wish to exercise your rights, please make your request in writing to our Privacy Officer at the address set out above.  We may request that you provide evidence of your identity before allowing you to exercise these rights. In some circumstances, we may not be able to provide you with access to your Personal Information or parts of it, and we will let you know in such cases.

If you have questions or complaints regarding how the Organization processes your Personal Information, please contact our Privacy Officer.